Executive Assistant Position

                                        

Company Overview


The Edition Shop is a contemporary women’s boutique located in Savannah, GA that was opened by local Meredith Barfield in 2019. We carry an eclectic selection of women’s clothing and accessories to dress the modern woman. We sell from our brick-and-mortar location as well as our online shop. We are looking for an amazing, full-time Executive Assistant to join our team and support our owner, Meredith Barfield. If you are a highly organized administrative professional, read on to learn more about this exciting opportunity.


Position Overview


This is a full-time role in our boutique that will report directly to the Owner. For this role, you’ll need to live in or near Savannah, GA and be willing to work in our co-working space in the boutique 2-5 days per week and have the ability to work from home 1-2 days per week. Typical hours for this role are 9am-5pm, Monday-Friday; on occasion there is a need to work additional hours on evenings and weekends when the schedule demands it or when events are going on. The boutique is located on Broughton Street in Downtown Savannah.


Mission


The mission of the Executive Assistant is to stay 5 steps ahead of their leader, tracking all of the administrative details, and clearing the path for her to make her greatest contribution to the business. The Executive Assistant will be a key asset to the Owner by anticipating needs at an exceptionally high level, allowing her to develop vision and strategy for all aspects of The Edition Shop so we can reach our customer service and profitability goals.


While repetitive tasks are certainly part of this position, the tasks assigned can very from week to week based on the Owner’s needs and the needs of the business. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the Owner.


Responsibilities


The Executive Assistant will have the following primary responsibilities:


•Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items, and arranging catering.
•Communicating on the Owner’s behalf both internally and externally
• Email management on behalf of the Owner and within the inbox, assigning emails to team members as needed.
• Running errands and attending in person meetings multiple times per week.
• Calendar management and scheduling (both professionally and personally) on behalf of the Owner.
• Travel planning to include scheduling meetings, arranging for hotels and flights.
• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, and ordering gifts/flowers, etc.
• Light project management and accounts payable duties.
• Social Media assistance with making sure all DM’s are replied to.
• Assistance with maintaining the social media content calendar both personally and professionally.
• Assistance with Customer Resource Management.
• Planning of events in store.
• As a part of this role you will also work closely with the Store Manager and assist her on projects and tasks as needed.
• Assistance with inventory management.


Proficiencies


Financial Knowledge: The EA will have a high attention to detail and accuracy, and a light accounts payable experience to assist with entering invoices and payments into QuickBooks.


Quality Communication: The EA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, Slack messages, Clickup management, text messages and/or emails.


High Level of Discretion: Since our EA will regularly work with confidential information, discretion and sensitivity regarding financial information is a must. Team Player: In addition to working directly with the Owner, the EA will also work with members of the Edition Shop Team. They’ll need to be able to collaborate and communicate well with these team members, maintaining a can-do spirit and not complaining, making excuses, or gossiping.


Anticipating Needs: As a part of our commitment to enabling me to serve our company and customers at the top of my game, our EA will strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of your leader, clearing the path for her to make her greatest contribution.

Affinity for Technology: Our executive assistant will be a technologically savvy computer user. Proficiency in the following tech platforms is ideal: Slack, Zoom, Google Suite, Instagram, Facebook, Clickup, Microsoft Office Suite.


REQUIREMENTS


Education: Bachelor’s degree preferred
Experience: Preferably 2-5 years supporting an executive, or 2-5 years’ experience in a heavy administrative position.
Physical: Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.
Job Type: Full Time, Salaried. Pay is negotiable, and we have a 401K plan. Paid time off.


APPLICATION INSTRUCTIONS


To apply, please submit the following via email to meredith@editionsavannah.com:


1. Cover letter and PDF of your resume
2. Tell us how you heard about this position